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Canaveral Port Authority Hurricane Contingency Plan

Port Authority tasks
Post hurricane actions
Brevard Co. Office of Emergency Management
U.S. Coast Guard storm plan

Port Preparedness

A. Discussion
Primary responsibility for disaster preparedness response rests with State and local governments. However, Federal assistance may be provided if State and local governments are unable to cope with the effects of a disaster. Additionally, the US Coast Guard has statutory responsibility to save lives, protect property and assist other government agencies.

B. Responsibilities
Brevard County
U.S. Coast Guard
Vessels in port
Vessels re-entering port
Port tenants
Tug companies
Brevard County Sheriff's Department
Fire Department
Individual action list

Brevard County
Brevard County supports a 24-hour manned Emergency Communications Center, which is equipped with the equipment necessary to receive warnings from appropriate sources. The Emergency Communications Center will act as the County Warning Point for all occurrences of national, state and local emergencies and will serve as the principal Communications and Coordination Center for Brevard County until such time the Brevard County Emergency Operations Center is activated and a deliberative body is convened. Brevard County Office of Emergency Management, acting as the County Warning Point and principal coordinating agency, will keep the State Division of Emergency Management informed of situations through the National Warning System (ESATCOM) located at the county Emergency Communications Center/Warning Point (Control), at 1746 Cedar Street, Rockledge.

The following warning systems are available to the county for the dissemination of warning information:

1. Radio Networks
2. Horns (air or mechanical)
3. Bells
4. Lights
5. Emergency Broadcast System
6. Or any other method available

The selection of any or all available warning systems depends on the emergency needs for the dissemination of warning information.

U.S. Coast Guard
Responsibilities of the Marine Safety Office include the following:

1. Providing advance warning to commercial shipping interests.

2. Ensuring major pier areas are clear of explosives, dangerous substances and polluting materials and adequate control of these materials is maintained during and after the storm. 

3. Monitoring port areas for hazards, pollution, debris, etc. after passage of the storm/hurricane.

The US Coast Guard can be contacted by telephone or radio at the following:

• Coast Guard Station, Port Canaveral - (321) 853-7601
• Coast Guard MSO, Port Canaveral - (321) 784-6784
• Coast Guard MSO, Jacksonville - (904) 232-3287
• Radio Marine Channel 16 or Working Channel 22

Vessels in Port
The vessel master or person-in-charge, jointly with its owners and agent shall conform to the following procedures: 

1. On receiving notification that hurricane Condition X-Ray (48 hours prior to strike) is in effect, the master or person-in-charge shall commence to evaluate the situation and formulate his decision to depart.

2. When the vessel elects to depart port, it should depart as soon as possible, in no case less than 24 hours prior to the predicted hurricane strike time (Condition Yankee). Masters are cautioned that pilot services are normally suspended when wind forces reach 35-40 knots and of the limited number of tugs for port use. It is therefore important that close contact is maintained between the vessel, pilot, tugs and port officials.

3. Disabled vessels which request to remain in port shall make their request in writing and hand deliver said request to the US Coast Guard Captain of the Port and Port Executive Director no less than 48-hours prior to the predicted strike time (Condition X-Ray). The written request shall include the following information:

(a) Name, call sign and official number of vessel
(b) Nationality of vessel
(c) Name of master
(d) Name, address and phone number of agent
(e) Name, mailing address and phone number of the charter owner or operator
(f) Name, mailing address and phone number of the owner
(g) Gross tonnage
(h) Amount of ballast the vessel may hold
(i) Amount of bunkers, lube oil and diesel oil on board
(j) Amount and type of dangerous cargo on board (include copy of the dangerous cargo manifest)
(k) Estimated draft of vessel with ballast
(l) Name of berth and location (Captain of the Port only)
(m) Depth of water in the vessel's berth at low tide (Captain of the Port only)
(n) Availability of vessel's main propulsion
(o) Describe how vessel will be secured to the berth. Submit a diagram showing the mooring arrangements wit the size mooring lines or wire
(p) Condition of vessel's anchors and number of anchors
(q) Number of officers and crew that will be on board and their location and positions

4. The Port Executive Director and Captain of the Port, upon receiving this request, will evaluate the situation and so notify the vessel of the determination. Vessels allowed to remain in port shall meet the following requirements:

(a) The vessel shall be moored with sufficient mooring lines and wire to resist the effects of hurricane force winds.
(b) Sufficient officers and crew shall be on board to tend mooring lines and the vessel's main propulsion unit and other machinery.
(c) The vessel shall be ballasted in accordance with the approved notification methods and techniques.
(d) All side ports, hatches, portholes and other openings shall be closed and secured.
(e) Bilge pumps shall be in good operating condition and ready for immediate use.
(f) All fire-fighting equipment shall be rigged on the onshore and offshore sides.
(g) At least one pilot ladder shall be rigged on the onshore and offshore sides.
(h) Gangway checked to be operational but not lowered. 
(i) At least one (1) fire warp of sufficient strength to tow the vessel shall be rigged at the bow and at the stern on the offshore side of the vessel no more than six (6) feet from the water's edge.
(j) Spare mooring lines and/or wires shall be readily available on deck, forward and aft.
(k) No less than twelve (12) hours before strike time, a continuous radio watch shall be maintained on Channel 16 VHF.
(l) No less than eight (8) hours before strike time, all galley fires shall be extinguished.

It shall be the Master's responsibility to ensure that all of the above conditions are maintained until notified by the Port Executive Director that normal operations are in effect. 

Vessels Re-Entering Port
1. No vessel shall re-enter Port Canaveral until the port has been declared open and safe. 

2. Upon notification that the hurricane has passed and is no longer a threat to the Port Canaveral area, the Director of Operations, the pilots and a representative from the Captain of the Port will establish that the port is safe for re-entry.

3. The Captain of the Port will make the announcement allowing re-entry on Marine Channel 16.

When an evacuation is called, the locks and bridge will remain manned through the evening of the evacuation.

Vessels evacuating to the inland waterway should move through the locks as early as possible. Master should not expect the locks to operate after eight (8) hours prior to storm strike. The locks may be contacted on Marine Channel 16 and/or by phone (321) 783-5421.

Bridge (401)
Under Maritime Law and DOT regulations, the drawbridge on SR401 will not impede vessel traffic for vehicular traffic. However, SR401 is the southern evacuation route for KSC and Canaveral Air Station as well as the north side of Port Canaveral. Masters and owners should not expect the bridge to remain open so as to trap vehicular traffic on the Barrier Island during a storm. The drawbridges at SR3 and SR401 will operate hourly on the hour and begin closing eight (8) hours before gale force winds are present. The bridge may be contacted by phone (321) 783-3759.

Port Tenants
1. Coastal Fuels Marketing, Inc. will:
(a) Move its barges and tug to the barge canal.
(b) Bring storage tanks to the recommended level.
(c) Secure hoses, booms and trailers in the Port Canaveral area.

2. Warehousemen will:
(a) Remove all missile hazards and secure loading docks. Secure all pallets.
(b) Advise ships and agents of the time that cargo operations will cease.
(c) Secure any hazardous materials indoors off the ground.

3. Marinas will:
(a) Assist owners in securing all hauled vessels.
(b) Ensure that masts, outriggers and antennas will not foul power lines.
(c) Direct owners to secure all missile hazards.
(d) All docked vessels whose owners do not make arrangements to remove their vessels from port waters will be held liable for any damage their vessels cause.
(e) The Canaveral Port Authority strongly recommends the removal of all floating docks. This operation should commence 24 hours prior to hurricane strike (Condition Yankee). Dock owners who elect not to remove their floating docks will be liable for any damages caused by these docks.

1. Pilots will not take vessels in or out of port when wind forces reach 35-40 knots.

2. Pilots should not be expected to operate after eight (8) hours prior to storm strike.

Pilots may be contacted on Marine Channel 12 and/or by phone (321) 783-4645.

Tug Companies
Tug companies should have hurricane recovery plans, which provide for the earliest possible resumption of service after the storm has passed.

1. Seabulk/Port Canaveral Towing - contact on Marine Channel 12 and/or by phone (321) 784-4358.

2. International Towing and Salvage - contact on Marine Channel 12 and/or by phone (321) 799-8697 or 321-403-4427.

3. Petcham - contact on Marine Channel 12 and/or by phone (321)-783-7147

Owners should expect to pay for tug assistance.

Brevard County Sheriff's Department
The Brevard Sheriff's patrols will increase beginning 24 hours prior to storm strike (Condition Yankee). They will announce evacuation orders and other civil defense announcements until ordered to evacuate themselves. They will enforce anti-looting laws and block off areas that are unsafe for re-entry.

Military vessels shall be governed by their own respective plans. It is expected that all military vessels will evacuate the port.

Fire Department (CCVFD)
The Cape Canaveral Volunteer Fire Department (CCVFD) is the designated fire department for the Canaveral Port Authority. The CCVFD will normally patrol its areas of responsibility, until it must evacuate, announcing evacuation orders and civil defense announcements with the Sheriff's Office. They will return first and ensure that the land side areas are safe for re-entry. The fire stations are located at: 
Port Canaveral Fire Station Cape Canaveral Fire Station
8970 Columbia Road 190 Jackson Ave.
Cape Canaveral, FL 32920 Cape Canaveral, FL 32920
Emergency, dial 911 Emergency, dial 911
Non-emergency, dial (321) 783-4424 Non-emergency, dial (321) 783-4777

Individual Action List
The following is a list of the many things to consider before, during and after a hurricane. Some of the safety rules will make things easier for you during a hurricane. All are important and could help save your life and the lives of others.

• If the local authorities recommend evacuation, you should leave. Their advice is based on knowledge of the strength of the storm and its potential for death and destruction.
• If you live on the coastline or offshore islands, plan to leave.
• If you live in a mobile home, plan to leave.
• If you live near a river or in a flood plain, plan to leave.

In any case, the ultimate decision to stay or leave will be yours. Study the following list and carefully consider the factors involved - especially the items pertaining to storm surge.

1. At the Beginning of Hurricane Season (June): 
(a) Learn the storm surge history and elevation of your area.
(b) Learn safe routes inland.
(c) Learn the location of official storm shelters.
(d) Determine where to move your boat in an emergency.
(e) Trim back dead wood from trees.
(f) Check for loose rain gutters and down spouts.
(g) If shutters do not protect windows, stock boards or cover glass.

2. When a Hurricane Watch is issued for your area:
(a) Check often for official bulletins on radio, TV or NOAA weather radio.
(b) Fuel car.
(c) Check mobile home tie-downs.
(d) Move small craft to safe shelter.
(e) Stock up on canned provisions.
(f) Check supplies of special medicines and drugs.
(g) Check batteries for radios and flashlights.
(h) Secure lawn furniture and other loose material outdoors.
(i) Tape, board or shutter windows to prevent shattering.
(j) Wedge sliding glass doors to prevent their lifting from their tracks. 

3. When a Hurricane Warning is issued for your area:
(a) Stay tuned to radio, TV or NOAA for official bulletins.
(b) Board up garage and porch doors.
(c) Plan to leave.
(d) Move valuables to upper floors.
(e) Bring in pets.
(f) Fill containers (bathtub) with several days' supply of drinking water. 
(g) Turn up refrigerator to maximum cold and do not open unless necessary.
(h) Use telephone only for emergencies.
(i) Stay indoors of the downwind side of the house, away from windows.
(j) Beware of the eye of the hurricane.
(k) Leave mobile homes.
(l) Leave areas that might be affected by storm surge or stream flooding.
(m) Leave early - in daylight if possible.
(n) Shut off water and electricity at main stations.
(o) Take small valuables and papers but travel light.
(p) Leave food and water for pets.
(q) Lock up house.
(r) Drive carefully to nearest designated shelter using recommended evacuation routes.

4. After All-Clear is given:
(a) Drive carefully; watch for dangling electrical wires, undermined roads and flooded low spots.
(b) Do not sightsee.
(c) Report broken or damaged water, sewer and electrical lines.
(d) Use caution re-entering home, check for gas leaks, check food and water for spoilage.

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