Port Canaveral Commission Archives

2:00 p.m.

A. Meeting called to order and Pledge of Allegiance

B. Approval of Agenda for this Meeting

C. Personal Appearances and Presentations

1. Presentation of CPA Resolution No. 2008-09 “A Resolution of the Canaveral Port Authority Commending the Team Rescue Efforts Involving a Man Overboard”

2. Presentation by Kevin Bodge of Olsen & Associates, on the status of the Port's Sediment Trap after Tropical Storm Fay

2:30 p.m.

D. Final hearing of the Proposed FY2008-2009 Operating and Capital Budgets and Tariff Modifications (Starkey)

E. Reports

1. Chief Executive Officer

a. Status of on-going business

b. Consent Agenda

(1) Consideration of approving the Minutes of the August 27, 2008 Commission Meeting (Payne)

(2) Consideration of approving the Minutes of the August 12, 2008 Special Meeting (Payne)

(3) Consideration of approving the Minutes of the August 27, 2008 CEO’s Annual Evaluation (Payne)

(4) Consideration of approving a Collateral Assignment of Sunrise Boat Marine, Inc. 25 year lease dated August 1, 1995, contingent upon the approval of the document by Port Counsel (Denig/Brazee)

(5) Consideration of approving an assignment of Echo Trading Company’s 30 Year lease dated September 1, 2007, to Tingley’s Marina, LLC, contingent upon approval of the document by Port Counsel (Denig/Brazee)

(6) Consideration of awarding a contract for the construction of the Interim Corner Cut-off Project to J.E. McAmis, Inc., Chico, California, for the amount of $6,897,515 for the Base Bid and the amount of $955,485 for the Additive Alternate for a contract total of $7,853,000, and authorizing an engineering purchase order in the amount of $37,080 to Ardaman and Associates for Consultation and Verification Services associated with same, contingent upon FDOT approval (Gumke/Brazee)

(7) Consideration of awarding a contract for the construction of the Grouper Road – Utility Relocation Project to Affordable Development, a division of Driveways, Inc., Titusville, for the amount of $60,426.19, contingent upon FDOT approval (Gumke/Brazee)

(8) Consideration of confirming Change Order #1 to Britt’s Air Conditioning, Inc., contract for the Fire Station #52 Building - HVAC Replacement Project for a deduction for an Unallocated Allowance of ($2,886.00) and Special Category Materials (SCMs) of ($34,839.02) for a total net decrease of ($37,725.02) (Gumke/Brazee)

(9) Consideration of confirming Change Order #1 to SignAccess, Inc., contract for Phase 1 (Southside) Portwide Signage Project for a deduction for an Unallocated Allowance of ($8,735.00) and a credit reduction of ($11,388.80) for a total net decrease of ($20,123.80) (Gumke/Brazee)

(10) Consideration of authorizing an engineering purchase order in the amount of $79,920 to Halcrow, Inc. for Cruise Terminal 8 Gangway Modifications and permission to advertise for same (Brazee)

(11) Consideration of authorizing the following CH2M Hill Inc. engineering purchase orders for General Engineering Services for the upcoming fiscal year (Brazee)

• 2009-01 Engineering Support for $110,000
• 2009-02 Operations Support for $25,000
• 2009-03 Real Property Support for $30,000
• 2009-04 Building Department Support $30,000

(12) Consideration of authorizing a three month extension (October thru December) and issuance of purchase orders for a total not to exceed $11,500 to Keep Brevard Beautiful to perform the continuation of weekly marine debris removal in the harbor and road and shoreline trash removal along S.R. 528 (Musser/Brazee)

(13) Consideration of authorizing staff to advertise for Request for Proposals to establish a new competitively bid continuing contract to conduct harbor marine debris removal and road and shore side trash removal along a portion of S.R. 528 (Musser/Brazee)

(14) Consideration of authorizing purchase orders totaling $115,733.75 to Safety & Environmental Assessment Services, Inc., for Harbor Water Quality Monitoring, Barge Canal Water Quality Monitoring, and Beach Water Quality Monitoring for Fiscal Year 2008-09 (Musser/Brazee)

• Harbor Water Quality Monitoring $53,983.63
• Barge Canal Water Quality Monitoring $48,520.12
• Beach Water Quality Monitoring $13,230.00

(15) Consideration of authorizing purchase orders totaling $180,000 to Olsen & Associates, Inc. for previously approved Inlet Sediment Budget/Sand Management Tasks (FY2008-09 Florida Beach Management Program Long Range Budget) (Musser/Brazee)

• Canaveral Harbor Sand Bypass Project $134,000
• North Jetty Post Construction Monitoring $30,000
• Inlet Management Plan-Budget/Mgmt Tasks $12,000
• Nearshore Disposal Monitoring & Compliance $4,000

(16) Consideration of approving an amended project grant agreement (DEP Agreement No. 06BE1, Amendment 3) between the Florida Department of Environmental Protection and the Canaveral Port Authority for implementation of the Port Canaveral Inlet Management Plan, contingent upon approval of the agreement by Port Counsel (Musser/Brazee)

(17) Consideration of authorizing a Purchase Order in the amount of $288,750 to URS Corporation for continued remediation activities at the 116 George King Boulevard site (Musser/Brazee)

(18) Consideration of authorizing staff to negotiate a lease and a hold harmless/indemnification agreement with Space Coast Audubon Society to construct an observation tower adjacent to Avocet Lagoon, contingent upon the approval of the agreement by Port Counsel (Musser/Brazee)

(19) Consideration of approving a contract between Canaveral Port Authority and McRoberts Protective Services for security guard services at the cruise terminals, contingent upon the approval of the document by Port Counsel (Klaman)

(20) Consideration of approving a contract between Canaveral Port Authority and Allied Barton for security guard services, contingent upon the approval of the document by Port Counsel (Klaman)

(21) Consideration of approving a contract between Canaveral Port Authority and American Guard Services for security guard services at the cruise terminals, contingent upon the approval of the document by Port Counsel (Klaman)

(22) Consideration of approving a contract between Canaveral Port Authority and Cape Canaveral Volunteer Fire Department for fire protection services as well as lifeguard services at designated recreation facilities, contingent upon the approval of the document by Port Counsel (Klaman)

(23) Consideration of approving the ranking of qualified firms for elevator/escalator maintenance, pursuant responses from PUR-RFP-08-2 and to authorize staff to begin negotiating a contract with the first ranked company, Schindler Elevator Corporation (Curry)

(24) Consideration of approving a purchase request to Atlantic Development, Inc. for $270,321.17 to perform emergency replacement of failed stormwater drains due to the record rainfall associated with Tropical Storm Fay (Curry)

(25) Consideration of declaring (1) one 12.5’ long unused gangway as surplus and approving the sale of this gangway to Las Vegas Casino Lines for the sum of $2,000 (Curry)

(26) Consideration of approving Las Vegas Casino Lines, LLC request of a nine month deferral for the first six weeks of use totaling $333,432.41 (Payne)

2. Staff Discussions/Presentations

a. Rinker Silos – Communications Tower (Denig/Brazee)

b. Consideration of approving CPA Resolution No. 2008-10 “Supporting the inclusion of a State Road 528 widening project in the Florida Department of Transportation 2035 Strategic Intermodal System Cost Feasible Plan” (Morefield)

c. Consideration of approving termination of the Milrose Hotel, LLC fifty-two year lease dated March 1, 2004, contingent upon the approval of the document by Port Counsel (Denig/Brazee)

d. Consideration of approving a proposal of Omega Commercial Finance Corp. (Payne)

3. Engineering and Planning

None

4. Accounting and Finance

a. Consideration of approving the Financial Reports for August 2008 (Starkey)

F. Public Comments

G. Commissioner Reports and Comments

H. Adjournment until next scheduled meeting to be held 2:00 p.m. Wednesday, October 15, 2008