Vendors who provide services (under $50K per project or per year) to the CPA must provide evidence of insurance coverage via a current insurance certificate (ACORD format preferred) before being activated. Examples of service vendors include, but are not limited to, vehicle, equipment and building maintenance and repair vendors, contractors and consultants. The dollar amount of the insurance does not matter (generally 1M) for general vendor set-up - only proof that coverage exists is necessary. More specifically:

For vendors who provide services off of CPA property, only proof of general liability (GL) insurance is required;

For vendors who provide services on CPA property, proof of general liability (GL), worker's compensation (WC) and automobile liability insurance is required;

In addition to the above, vendors who provide professional consulting or engineering services, proof of professional liability insurance is required;

For those vendors who are eligible for WC exemptions, an exemption certificate must be provided in lieu of a WC insurance certificate for every vendor employee who will work on CPA property;

Generally, vendors who do not meet the CPA insurance requirements will not be approved as registered vendors. In very limited circumstances, the CPA can elect to waive the insurance requirements via a Contractor Insurance Variance form (obtained through Purchasing Services). If approved, this form will be used in lieu of the insurance certificate(s) indicated on the form. The vendor will then be required to submit a signed Vendor Release, Indemnification and Hold Harmless Agreement. If the request for insurance variance is denied or the vendor refuses to submit the Vendor Release form, the vendor will not be set up and, therefore, no purchase order or payment can be made to the vendor.

This pertains specifically to vendors who provide routine services under $50K per project or per year. Services exceeding the $50K limit require formal bidding and additional insurance requirements are addressed in the bid documents.

Insurance certificates should be sent with the vendor application to Purchasing Services for processing.